Find an administrative assistant

Do you enjoy working with the public? Would you like to be an essential, even indispensable member of a team? Then, the fun and rewarding career of secretary or administrative assistant may be just what you are looking for. As of , there were over two and one-half million secretaries and administrative assistants on the job. Administrative assistants carry out routine clerical and administrative tasks, such as scheduling appointments, organizing and maintaining both paper and electronic files, drafting correspondence, preparing documents, supporting other staff members, or providing callers with information.

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Content:

• Working as an administrative assistant - an excellent choice for generalists
• Administrative Support
• Average Administrative Assistant Hourly Pay
• Executive Assistant vs. Administrative Assistant: What’s the Difference?
• National Occupational Classification (NOC) 2011
• My career options
• Divisions We Staff

WATCH RELATED VIDEO: 7 ADMIN ASSISTANT Interview Questions and Answers (PASS!)

Working as an administrative assistant - an excellent choice for generalists

Today is Administrative Professionals Day, according to somebody who decided to declare today to be Administrative Professionals Day. Administrative assistants are perhaps one of the most important members of a team. They work almost invisibly behind the scenes to keep everything running smoothly. They make sure everybody has what they need, they clear administrative roadblocks, they know how to navigate corporate procedures and cut through the red tape, they have contacts in all sorts of places, they organize morale events, and they are the keepers of the equipment in the storage room.

The story goes that for some sort of business exercise, everybody was asked to describe their job concisely. Anyway, this is all lead-up for a legendary prank from the day of yore. The Word team had a group assistant named Pam. Everybody loved her. She was friendly and efficient. The head of the Word team left the group to lead a different team, and the convention is that the group assistant goes with the manager. The team was sad to see their project lead leave to head another team, but they were probably even sadder that Pam was leaving, too!

Replacing Pam was a daunting task. I mean, what do you ask at the interview? In the meantime, it fell to developers to fend for themselves: filling out their own expense reports, bartering for equipment, struggling to figure out who to call or what forms to fill out to get something done.

Antoine himself bought the snacks for late-night coding marathons, but his choice of snacks were not always well-received. Rice crackers anyone? Other tasks simply went undone, like monitoring the amount of surplus equipment and offloading the excess to other groups that need it.

Finally, on March 28th, Antoine found a great candidate. She was experienced, bright, articulate, funny, and she had some knockout snack ideas. On Friday, March 29th, he announced to the team that they had a new group assistant, and Meredyth would start on Monday.

The team breathed a collective sigh of relief. On Monday, the group smelled something different about Meredyth. Literally, because she burned incense in her office. Yes I do! Antoine took Meredyth around the building to introduce her individually to the team members, and she made a great first impression. She was cheerful and focused, although she would alternate between being demanding and cowering very quickly. One team member Mark got a sticker on his shirt. During one of these trips through the halls, Meredyth met a few team members chatting in the hall.

One of them was showing an old bottle of Odwalla fruit juice that been forgotten in the refrigerator for weeks. The juice was a nasty bright green, and the bottle was bloated and distended from internal pressure.

As the team members discussed the horrible things that could happen if you shook a bottle of rotting Odwalla juice, Meredyth asked for and received the bottle in question and took it back to her office. Pam never made promises like this. Meredyth made another pass through the halls to take inventory. Some people asked that she come back later, and she agreed. Pam never backed down when taking inventory. Pam was very open about the information she collected.

Later, some people noticed that Meredyth spent a lot of time playing a video game that was set up in the hall as a diversion. Pam was always busy with real work.

She never returned it. At lunch, Meredyth joked with everyone, and after finishing her meal, she asked if anyone wanted anything from the cafeteria. The group was a little surprised by this waitress-like behavior, and no one asked for anything. Meredyth returned from the kitchen with two huge desserts, strawberry cheesecake and pumpkin pie.

Several people were amazed as she wolfed these down in quick order. Here was a woman who knew her snacks! Just after lunch, Meredyth wandered around carrying some old clothes and a pair of big leather boots. She asked several people who they belonged to and where she could put them.

One of the team members suggested keeping them in the storage room for now. Once there, she pulled out a building map and marked the spot with a big black X.

She then mentioned something about getting more stuff from her office, but turned and walked in the wrong direction. This was highly unusual. Fire drills were usually scheduled by the real estate and facilities group , and you learned of them via e-mail. She said she was doing some pre-timings for the big fire drill.

No one called her attention to the toilet paper stuck to her shoe. Meredyth initially was very angry that Pam left her office so messy. Pam retreated to a friendly office around the corner. She choked back tears. At this point, the entire hallway was atwitter with rumors. Two of the team members came to the office of Bruce Oberg the project development manager , closed the door, and suggested that Bruce go to Antoine and tell him that the new G.

Meredyth had suddenly become much more sullen. Everyone chatted and joked as usual, while Meredyth sat in the back of the meeting room with a somber look on her face and her purse plopped on the desk in front of her.

Antoine started the meeting by introducing Meredyth again and asking her how her first day went. Meredyth stood up. Her voice was shaky. Bruce and Antoine held their faces in their hands. Meredyth became more stern. This was my first day. Everyone sat in stunned silence for around fifteen seconds, then the door opened and Meredyth came back in. She walked out again, and everyone was confused.

What was that April Fools thing about? Was she really not quitting? Antoine and Bruce were forced to explain: Meredyth was not the new group assistant. She was an actress. The entire day had been an elaborate prank.

Moans of agony filled the room, and several people swore revenge right then and there. Meredyth returned a few seconds later to a round of applause from everyone. Only two people later admitted to suspecting that Meredyth was a fake. Several people thought something was up during her group meeting tirade, but when they saw her crying, they were convinced it was real. Most everyone thought she was really really weird, but that it was due to overzealousness or self-esteem problems.

The original plan was to prank Antoine, but they concluded that pranking even the boss would be nearly impossible. Pam herself was in on the joke, and the fight with Meredyth was part of the performance.

One of the developers on the team is deaf, and Meredyth revealed the truth to him prior to the group meeting so he would know what was going on during the big finale. The following day, the real estate and facilities group sent email to everybody in the building to inform them that there was going to a fire drill on Thursday. Comments are closed. By the way, I really like to meet this Pam and plant a kiss on her forehead.

I will brush my teeth beforehand. Assuming she is real of course, and a kiss on the forehead means the same thing in the U.

Anyway, thanks for sharing. Retroactively fixed. The timestamp of this post is odd. Are you posting from a diff timezone? I made a couple of guesses at your email and got it all wrong, so apologies for hijacking this post.

Ok, I admit I did not see that coming. On a side note, Pam sounds absolutely awesome! Cannot stress enough how a good Administrative Assistant is valuable to their teams. Without them people cannot focus on their work and productivity goes downhill real quick.

I wrote a book Ground rules Disclaimers and such My necktie's Twitter. The administrative assistant who lasted only one day: A legendary prank from days of yore Raymond. April 24th, Read next Why are Bluetooth functions exported from the infrared control panel?

Administrative Support

Before starting your new job, take some time to do some research on the company. By coming into your new position with this knowledge already under your belt, it shows your employer that you take your position seriously and are self-driven. During the first few weeks of your training and being in your role, a good idea is to ask your trainer or supervisor for feedback on your performance. Most supervisors are used to giving feedback when mistakes happen or in corrective action situations, so by being proactive in asking for feedback, you change up the normal routines and make the giving of feedback take on a positive tone. That still holds true to this day. While there is a chance your questions can be viewed in that light, you can be sure that if you assume and make a mistake, that will always be viewed in a negative light.

Average Administrative Assistant Hourly Pay

Administrative assistants are essential parts of day-to-day operations in many companies -- they work schedules like puzzles, act as a conduit between the boss es and everyone trying to gain access to the boss es , plan events, communicate initiatives to the broader office, take care of the nitty gritty of documentation, and keep the logistical ship in order so that everything runs smoothly. Often an entry level position, the administrative assistant position can lead to a career in operations or project management. No experience? No problem. Search for administrative assistant positions at localwise. Most of the coordination work of an office, be it purchasing supplies, searching for event vendors, or handling a schedule, falls to administrative assistants, so what employers are really looking for is a master organizer who never makes mistakes. Start to demonstrate your reliability by showing up on time to interviews, and by responding quickly to communication from your potential employer.

Executive Assistant vs. Administrative Assistant: What’s the Difference?

Global Markets help their franchise of clients find effective ways to raise and invest capital as well as manage their exposure to risk. Their client base comprises of hundreds of corporations, institutional investors, banks, governments and supranational organizations. Global Markets Americas has undertaken an initiative to increase the efficiency of its Front Office staff by reorganizing their administrative professionals and expanding their mandate. PST has two mandates: i office and administrative support for all Global Markets Americas Front Office staff; and ii management FO employee experience tasks related to new hire onboarding, internal transfers and separations. This work includes user access management and oversight of the related end-to-end process improvements.

National Occupational Classification (NOC) 2011

Apply directly on JobNet. Get ' Jobs in ' by Email. Trevo Company Limited. Job Function: Sales, Business Development. Recruiter active 7 hours ago The recruiter at this company was last active reviewing applications. Posted: 06 Jan

My career options

College, university, training or volunteering — find out about your options and what funding is available. Apply for jobs with our advice and sell yourself to potential employers — from creating the perfect CV to giving a great interview. Salary information is provided by the " National Careers Service ". Some of the information may not reflect the current situation. You can build your skills through work, study or activities you do in your spare time.

Divisions We Staff

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To attract the most efficient and competent administrative assistants, you'll have to pitch your work environment as a well-supported place where growth is possible. It is crucial that administrative assistants feel appreciated and respected, so highlight any company values that contribute to a positive workplace. A step-by-step guide to hiring top-notch administrative assistants for your organization or company. Includes a full hiring process that will help you find and hire the best, most efficient administrative assistants. The responsibilities and salary of an administrative assistant are largely dependent on their level of seniority, so think carefully about the type of administrative assistant you require before diving in and crafting the job description. Make a rough list of all the duties, responsibilities, and personality traits your ideal administrative assistant should have, and share it with your chief administrative officer CAO and other senior staff.

We talk to dozens of high-performing leaders who are accomplishing amazing things with their business but have reached the limit of their own productivity. They have exciting ideas to innovate and scale their team, but there just aren't enough hours in the day. Is there really any difference between the two? The answer is yes, and understanding those differences is key to deciding which is the right fit for you! What Does an Executive Assistant Do?

Learn what it takes to earn an administrative assistant associate degree. Discover the salary and career outlook for graduates. Featured or trusted partner programs and all school search, finder, or match results are for schools that compensate us. This compensation does not influence our school rankings, resource guides, or other editorially-independent information published on this site.